DRDP access Reporting Timeline for Preschool Special Education
Introduction
Welcome to the Timeline
Welcome to this interactive timeline for reporting DRDP access data. The timeline describes how the process of observing, documenting, rating, and submitting data for the DRDP access fits within the practice of ongoing authentic assessment.
Overview
The Big Picture
Twice a year, every three-, four-, and five-year-old child with an IEP who receives preschool services must be assessed using the DRDP access. These are completed in the Fall and Spring. To be included in the Fall, children must begin services before November 1; to be included in the Spring, children must begin services before April 1.
NOTE: You must allow at least six months between the completion dates of each child’s assessment in order for the assessment results to be valid.
Aug.
Ongoing Authentic Assessment
The DRDP instruments are completed based on information gathered through the use of ongoing, authentic assessment. This involves the systematic recording of observations of children over time as they are engaged in familiar activities and routines with familiar adults in natural environments. Observations include those completed by the assessor as well as those reported by parents and other caregivers.
A more detailed description of authentic assessment can be found by clicking on this link to watch "What is Authentic Assessment" available in the Results Matter Video Library.
Sept.
Ongoing Authentic Assessment
During September, assessors should continue to use effective ongoing authentic assessment strategies.
Oct.-Nov.
DRDP-Focused Observation, Documentation, and Rating
The rating of the Fall DRDP is based on observations made between October 1 and November 30. During this time you should review the Measures of the DRDP access and focus your authentic assessment observations for rating the Measures. Note that these time frames are general, and teachers should consult their program administrator for specific, local deadlines.
Dec.
Assessors Submit Fall Data
The general period for teachers and service providers to finalize and submit DRDP data is during December. There are three steps to finalize and submit DRDP data.
- Complete the child’s Information Page.
- Check the Rating Record to make sure all the Measures are rated.
- Submit DRDP data. Note that teachers should consult their Program or District administrator as to how, when, and to whom DRDP data will be submitted.
Jan.-Feb.
SELPAs Submit Fall Data
SELPAs have until February 1 to submit and certify their Fall DRDP data to CASEMIS. In order to meet this deadline, assessors will need to submit their data well in advance of the certification date. Teachers should consult their Program or District administrator as to how, when, and to whom DRDP data will be submitted.
Ongoing Authentic Assessment
During January and February, assessors should continue to use effective ongoing authentic assessment strategies. Click on the August tab to read a description of authentic assessment.
Mar.-Apr.
DRDP-Focused Observation, Documentation, and Rating
The rating of the Spring DRDP is based on observations made between March 1 and April 30. During this time you should review the Measures of the DRDP access and focus your authentic assessment observations for rating the Measures. Note that these time frames are general, and teachers should consult their program administrator for specific, local deadlines.
May
Assessors Submit Spring Data
The general period for teachers and service providers to finalize and submit DRDP data is during May. There are three steps to finalize and submit DRDP data.
- Complete the child’s Information Page.
- Check the Rating Record to make sure all the Measures are rated.
- Submit DRDP data. Note that teachers should consult their Program or District administrator as to how, when, and to whom DRDP data will be submitted.
June-July
SELPAs Submit Spring Data
SELPAs have until July 1 to submit and certify their Spring DRDP data to CASEMIS. In order to meet this deadline, assessors will need to submit their data well in advance of the certification date. Teachers should consult their Program or District administrator as to how, when, and to whom DRDP data will be submitted.
Ongoing Authentic Assessment
During June and July, assessors should continue to use effective ongoing authentic assessment strategies. Click on the August tab to read a description of authentic assessment.
FYI
Resources
Following are some links that you might find useful:
"What is Authentic Assessment" Video
DRDP access
User's Guide to the DRDP Instruments for Preschool Special Education
Policy Change: DRDP access & DRDP 2010
Rating Record
Reporting Data Guidance
View Flash Module
Last updated: 03/12/2012