Checklist of Responsibilities
for the DRDP Assessment System for Preschool Special Education

This checklist outlines the responsibilities of participants in the DRDP Assessment System. For more information, please contact the Project:
Web: www.draccess.org Email: info@draccess.org Phone: (707) 227-5963

SELPA Directors
Responsibilities and Regionalized Support Services		Timeline
	Assure that all eligible 3, 4, and 5 year old children are assessed	Fall
	Establish and disseminate dates when DRDP data are due to SELPA	Fall and Spring
	Support collaboration efforts between general education and special education in gathering DRDP data for children participating in inclusive settings or who are dually enrolled	Ongoing
	Assure assessors’ access to DRDP assessment and guidance materials: instrument manuals user’s guides Rating Records/Information Pages guidance materials (IEP Team Guidelines, Guidance for Assessing English Learners)	Ongoing
	Assure that all staff are trained on the use of the current DRDP instruments, updates, and future revisions	Ongoing
	Support local SELPA trainers in conducting local DRDP training sessions provide release time for trainers for preparation and training provide training materials	Ongoing
	Support assessors’ participation in training activities sponsored locally or by the Desired Results access Project provide release time and travel to participate in training activities	Ongoing
	Assure that IEP teams understand their roles in: determining the appropriate DRDP instrument, and documenting adaptations that are currently in place or may need to be considered to support the assessment	Ongoing
	Assure that data are collected twice per year	Fall and Spring
	Assure that data reporting personnel are familiar with local MIS and SEDRS procedures for reporting DRDP data. assure that data are reported and certified by the deadline	Fall data is due Feb. 1 Spring data is due July 1
SELPA and District Staff Responsible for Professional Development
Responsibilities		Timeline
	Provide access to training to enhance the use of the DRDP instruments such as: authentic assessment and ongoing documentation collaboration with families and other providers visit www.draccess.org for updates on the DRDP Assessment System	Annually
	Remind assessors to: complete all Measures on the instrument avoid the use of “Unable to Rate” in other than very rare circumstances submit data on time Record adaptations used during the assessment on the Information Page	Fall and Spring
	Assure that DRDP assessment results are disseminated: provide all districts within the SELPA with a SEDRS district account so that districts can access DRDP results assure that child-level reports are available to assessors in a timely manner	Immediately following certification of data
IEP Teams
Responsibilities		Timeline
	For each eligible child: determine the appropriate DRDP instrument, and document adaptations that will be used during the assessment	Ongoing
Families
Responsibilities		Timeline
	Participate as members of the IEP team in determining the appropriate DRDP instrument and adaptations Share observations of their child’s skills	Ongoing
Assessors
Responsibilities		Timeline
	Participate in training on the use of the PS DRDP-R and the DRDP access	Ongoing
	Observe children over time and collaborate with other service providers and families in the collection and sharing of additional documentation	Ongoing
	Rate the DRDP measures twice a year and record ratings on the Rating Record	Fall and Spring
	Submit a Rating Record and Information Page for every child and maintain copies of all records	Fall and Spring
SELPA Staff Responsible for DRDP Data Collection (e.g. SELPA Directors, District Special Education Preschool Administrators, CASEMIS and Data Entry Personnel)
Responsibilities		Timeline
	Be familiar with current SEDRS updates	Fall and Spring
	Be familiar with local MIS and SEDRS procedures for reporting DRDP data	Fall and Spring
	Review the DRDP Information Pages and Rating Records to assure that: data is not missing within each record, “Unable to Rate” is rarely used, assessments were conducted on all eligible children records are not duplicated	Allow time to make corrections prior to certification deadline
	Submit DRDP data files in the Fall and Spring to CDE/SED in one of two ways: import file using the bulk upload feature or enter records directly into SEDRS	Fall data is due Feb. 1 Spring data is due July 1
	Submit certification report to CDE/SED, including: complete certification form, fax to CDE, and confirm that data has been received by SED	Fall data is due Feb. 1 Spring data is due July 1

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Updated 08/26/08

Desired Results access Project

Checklist of Responsibilities for the DRDP Assessment System for Preschool Special Education

Download printable PDF of this page (127kb)

Checklist of Responsibilities
for the DRDP Assessment System for Preschool Special Education