Responsibility Checklist - Implementing the DRDP (2015) for Early Intervention and Preschool Special Education

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Responsibilities

Timeline

 

SELPA Directors

Assure that eligible children are assessed with the DRDP (2015):

  • All infants and toddlers with Individualized Family Service Plans (IFSPs) who are reported in the CASEMIS system
  • All preschool-age children (3 - 5 year olds not enrolled in transitional kindergarten or kindergarten) who have Individualized Education Programs (IEPs)

Fall and Spring

Establish and disseminate dates when DRDP (2015) data are due to SELPA (with sufficient lead time so that the SELPA can check that data is complete before the certification date for CDE)

Fall and Spring

Promote and support collaboration efforts between general education, regional centers, and special education in gathering DRDP (2015) documentation for children participating in inclusive settings or who are dually enrolled in child development programs

Ongoing

Assure all staff have access to the DRDP (2015) assessment and guidance materials:

  • DRDP (2015) Manual
  • DRDP (2015) Rating Records/Information Page
  • DRDP (2015) User’s Guide
  • Other guidance materials available at www.draccess.org

Ongoing

Assure all staff receive training on the use of the DRDP (2015) instrument:

  • Support teachers’ and service providers’ participation in training activities (including face-to-face sessions, web conference, online modules) sponsored locally or by the Desired Results Access Project
  • Provide release time and travel to participate in face-to-face training activities

Ongoing

Support local SELPA/LEA trainers in conducting local DRDP (2015) training sessions:

  • Provide release time for trainers for preparation, training, and keeping up-to-date (e.g., participating on update conference calls)
  • Provide training materials

Ongoing

Assure that IFSP and IEP teams understand their roles in:

  • Documenting that the DRDP (2015) is the instrument used for assessment
  • Documenting adaptations that are currently in place or may need to be considered to support the assessment
  • Annually revisit adaptations to consider if any additions or changes need to be made.

Ongoing

Assure that data reporting personnel are familiar with local MIS and CASEMIS procedures for reporting DRDP (2015) data

Fall and Spring

Assure that twice a year assessment data:

  • collected
  • reported
  • certified by the deadlines

Fall data: Feb. 1

Spring data: July 1

 

SELPA and District Staff Responsible for Professional Development

  • Provide access to training to enhance the use of the DRDP (2015) such as
  • Authentic assessment and ongoing documentation
  • Collaboration with families and other providers
  • Updates on the DRDP (2015) and related policies and resources at http://www.draccess.org

Annually

Remind assessors to:

  • Complete all measures on the instrument
  • Avoid the use of “Unable to Rate” except when the child is absent from the program during the assessment period for such an extended period of time that information needed to rate a measure could not be gathered
  • Submit data by deadlines
  • Record adaptations used during the assessment on the Information Page

Fall and Spring

 

IEP and IFSP Teams

For each eligible child, document the:

  • DRDP (2015) as the instrument used for the statewide assessment, and
  • Adaptations that will be used during the assessment

Ongoing

 

Families

As members of the IFSP or IEP team families participate in:

  • Determining the appropriate adaptations
  • Sharing observations of their child’s skills that will assist teachers and service providers in rating the measures

Ongoing

 

The primary IFSP or IEP service provider

Complete training (face-to-face sessions, web conference, online modules) on the use of the DRDP (2015)

Ongoing

Observe children over sufficient time in typical settings and activities to gain a consistent picture of the child’s knowledge, skills and behaviors

Ongoing

Collaborate with other service providers and families in the collection and sharing of additional documentation

Ongoing

Rate the DRDP (2015) measures twice a year and record ratings on the Rating Record

Fall and Spring (Specific deadlines provided by SELPA)

Submit a Rating Record and Information Page for every child and maintain copies of all records

Fall and Spring (Specific deadlines provided by SELPA)

 

Other Teachers and Service Providers

Complete training (face-to-face sessions, web conference, online modules) on the use of the DRDP (2015)

Ongoing

All of the child’s service providers should participate in the assessment collaboratively by sharing observations and other documentation

Ongoing

 

SELPA Staff Responsible for DRDP (2015) Data Collection and Reporting

Note: This group might include SELPA Directors, District Special Education Infant/Toddler and Preschool Administrators, CASEMIS and Data Entry Personnel

Understand local MIS and CASEMIS procedures for reporting DRDP (2015) data

Fall and Spring

Keep current on all CASEMIS updates

Fall and Spring

Review the DRDP (2015) Information Pages and Rating Records for all eligible children to assure that:

  • There is no missing data
  • “Unable to Rate” is used only for extended absence
  • Assessments are conducted for all eligible children
  • Records are not duplicated

Allow time to make corrections prior to certification deadline

Submit DRDP (2015) data files in the Fall and Spring to CDE/SED in the manner used by the SELPA:

  • Enter records into the SELPA’s MIS that will upload to CASEMIS
  • Enter records into the DR Access Reports System to prepare data for upload to CASEMIS

Fall data: certify by Feb. 1

Spring data: certify by July 1

FAX the certification page to 916-327-3730

Retain copy of the FAX for your records.

Fall data: certify by Feb. 1

Spring data: certify by July 1

 

For more information

Web: www.draccess.org

Email: info@draccess.org

Phone: (800) 673-9220